Pharmacy Website

Information on Licensure and Certification of Education

Frequently Asked Questions about Licensure and Certification of Education

How do I get licensed? (general directions)
What If I have questions about the process or application?
Where can I get information about NJ licensure?

How much will licensure cost?
Is there a way I can get a feel for what the NAPLEX will be like?
What if information for the exams has changed recently?
Do I need to submit a transcript?
If I finish Cycle 8, can I take the NAPLEX/MJPE early? Should I do this? What do I need to do?
If I finish Cycle 9, is the process different than for those finishing Cycle 8?
Is there any advice or specific directions for the NJ application?
What are my dates of attendance for the “Certification of College Record of Applicant for Examination”?
What school name and address should I use when completing forms?
What is my graduation date? Why is it a different date than the School of Pharmacy Graduation Convocation?
I'm getting licensed in another state and they have a special form that needs to be completed by the School. Where or to whom do I bring this form?
What if I make a mistake?
What is the timeline of licensure?
Where can I find a notary public? How do notaries operate?

How do I get licensed? (General Directions)

For most states including New Jersey you will need to fill out two applications. Obtain the licensure application from the Board of Pharmacy of the state in which you wish to become licensed. READ THIS COVER TO COVER. (Links to contact info for all state boards are at http://www.nabp.net under the Boards of Pharmacy link near the top of the page)

Obtain the NAPLEX/MPJE Registration Bulletin from the National Association of Boards of Pharmacy (NABP) website above (click on Programs link and then NAPLEX and the link to Registration Bulletin will appear in the middlf of the page). READ THIS COVER TO COVER. NABP is the organization responsible for developing and managing the exam.

As described in the documents discussed in the above paragraphs, you essentially need to apply/register in two places: the Board of Pharmacy and NABP. You will need to complete the application for the Board of Pharmacy (generally a paper based form in most states) and register for the exam with NABP on the website above (which is online).

The Board of Pharmacy will determine if you meet the eligibility requirements and if so, will notify NABP. An Authorization To Test (ATT) letter will be sent to you by Pearson VUE, the company that actually administers the exam, after they are notified by NABP. The letter gives you instructions about how to schedule your testing appointment, the dates available to you and other information. You must have an ATT letter to schedule your exam. Return to top

What if I have questions about the process or application?
Generally speaking, questions related to licensure should be directed to the Board of Pharmacy in the State for which you are applying for licensure. Links to each Board of Pharmacy can be found by visiting the National Association of Board of Pharmacy website, http://www.nabp.net and clicking on "Boards of Pharmacy" link. In addition to registering for the exams as described above you will need to fill out an application for the state you are applying for licensure in. Also most questions can be answered by reviewing the NAPLEX bulletin and the state board application form for your state. If you’ve read all the documentation and still can’t answer the question, you may email Dean Woodward, but realize the information will simply be his interpretation or opinion and only the Board can give you the official answers. Return to top

Where can I get information about NJ licensure?
You can obtain information directly from the Board of Pharmacy as follows:
In person:
124 Halsey Street, 6th Floor
Newark, NJ 07202
By phone: (973) 504-6450
Through their website:http://www.njconsumeraffairs.gov/phar/Pages/default.aspx

The Board of Pharmacy no longer provides written instructions for applying for licensure. You will need to start the online application. The Application is accessed from the Applications and Form link on the Board of Pharmacy home page. Click the "Pharmacist by Examination or Score Transfer Application." Also see specific advice on this FAQ below. Return to top

How much will licensure cost?
You will probably pay several fees. For NJ you will pay fees for:
1. Application Fee. The amount of this will be listed in the application forms.
2. Criminal Background Check. The amount of this will be listed in the application forms. Please note, the criminal background check you had completed for the school IS NOT ACCEPTABLE for licensure and you MUST complete the background check and fingerprinting through the Board of Pharmacy provider.
3. NAPLEX Examination Fee. The amount of this fee will be listed in the NAPLEX/MPJE Registration Bulletin.
4. Licensure fee for one or two years, depending how much time is left before the next two-year renewal. This is separate from the application fee listed above and you are generally notified of it with your NAPLEX scores.

Other states may have more or fewer fees. All will have the NAPLEX/MPJE fee. Return to top

Is there a way I can get a feel for what the NAPLEX will be like?
Yes. The Registration Bulletin explains that it is a good idea (we agree) to take the pre-NAPLEX exam, for practice. Information about this, and much other useful information is available in the National Association of Boards of Pharmacy website: www.NABP.net then click Programs then Pre-NAPLEX (there is also a fee for the pre-NAPLEX). Return to top 

What if information for the exams has changed recently?
In terms of the NAPLEX, one of the Ability Based Outcomes of our program is for the student to become a self-directed and life-long learner. This will be a necessary skill for the rest of your career. In terms of NJ law issues, you may want to review the quarterly State Board of Pharmacy Newsletters from the past year to see if anything has changed since you took the law course. To access this online go to https://nabp.pharmacy/boards-of-pharmacy/new-jersey/

For other states, visit http://www.nabp.net and click on Publications then State Newsletters.  Return to top

Do I need to submit a transcript?
Yes for NJ, varies for other states. For NJ you must submit to the Board an official copy of your transcript indicating that you have graduated with a Pharm.D. degree. The transcript you submit to the Board must have your degree information posted on it. This information is not posted to your transcript until after University Commencement when your degree will be conferred (May 15, 2017, one day before the Pharmacy School Ceremony).  An official transcript can only be obtained from the University Registrar (not from the Pharmacy School's Dean’s Office). You can order the official transcript online from the Registrar at :
http://registrar.rutgers.edu/NB/TRANS-NB.HTM#official
When completing the transcript request, when you are asked if you would like to have the transcript released select “Hold for May Degree.” If your online transcript indicates the degree (at the bottom after Spring 2017 grades) it will also be on the printed transcript. It’s possible it will appear a few days prior to the University Commencement.

Note that some students have the registrar’s office send the transcript directly to the Board of Pharmacy. If you choose to do this, you may want to consider marking the checkbox to include your social security number which may help the board match the transcript to your application. Obviously you need to balance that with the risk of having your social security number sent through the mail.  Return to top

If I finish Cycle 8, can I take the NAPLEX/MJPE early?
No. To our knowledge all states that previously allowed this, including New Jersey, have stopped. In New Jersey the Certification form that required Dean's Office signature has been removed from the application packet. Thus there is no reason to start working on the application until late March or early April. Return to top

 

If I finish Cycle 9, is the process different than for those finishing Cycle 8?
No. See previous question. Return to top

 

Is there any advice or specific directions for the NJ Application?
Yes, as listed below for specific sections of the application. Note in 2014 the NJ Board of Pharmacy stopped using a paper form and the application can only be completed online after registering. Thus, we have no access to any changes in the application that occurred after 2013. The information below was accurate for the 2013 application and may still be useful to you.

Application Packet for Licensure as a Pharmacist By Examination or Score Transfer Items 7-9:
Be honest, a very thorough criminal background check is done by the Board and they may identify items not picked up by other background checks.

Education Section Item 4 School address is:
Rutgers, The State University of New Jersey/Ernest Mario School of Pharmacy
160 Frelinghuysen Road
Piscataway NJ 08854

Education Section Item 5:
Degree, Diploma, or Certificate: Pharm.D.
Major: Pharmacy
Date Granted: May 14, 2017 (regardless of if you finish Cycle 8 or 9)

Education Section Item 6:
Note that you must request final transcript from the registrar’s office. This can be done online at transcripts.rutgers.edu. Indicate on the request to send after degree is posted. See specific directions on this FAQ above.

Page labeled "Affidavit" - do not sign this until the notary public tells you to in his/her presence. See notary question on this FAQ.

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What are my official  dates of attendance?
 The New Jersey application no longer requires this information. For students applying to other states that may, the information below may be useful. You should go to the Registrar’s website (https://transcripts.rutgers.edu/transcripts/index.html ) and select the “Get Instant Enrollment Verification” link. After submitting the required information the system will provide a PDF file with the exact start and stop dates of each semester you attended.

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What school name and address should I use when completing forms?
Some states have not updated their records and we recommend when filling out the forms, use “Rutgers, the State University of New Jersey/Ernest Mario School of Pharmacy” as the name of the School from which you are graduating with the Pharm.D. degree. The address is:
160 Frelinghuysen Road
Piscataway NJ 08854-8020

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What is my graduation date? Why is it a different date than the School of Pharmacy Graduation Convocation?
Your diploma will list the date of University-wide Commencement (May 14, 2017) because that is when your degree is official conferred and that is the date you should list. The School of Pharmacy Convocation Exercises are on May 16, 2017. Return to top

I'm getting licensed in another state and they have a special form that needs to be
completed by the School. Where or to whom do I bring this form?

Many boards have a form for the Dean or his designate to certify that the student graduated, completed all requirements, or certify the number of experiential hours completed on rotations. Any form need for an application to an out of state Board of Pharmacy should be brought to the Office of Academic Services in Room 413B of the Pharmacy Building. The staff of the Office of Academic Services will review the form, determine who needs to sign the forms, and generate any needed letters. This may take a few days, so drop the forms and information off well in advance of any deadlines.When the forms are completed, the Office will contact you to either pick them up, send to you them to you, mail directly to the Board as directed. Return to top

What if I make a mistake?
We have found that some boards which still use paper forms are very particular and will not accept documents with corrections. It is suggested that if you make a mistake reprint the form and fill that page out again.  Return to top

What is the timeline of licensure?
Unfortunately very few students provide us feedback on how the process goes. So that we can provide students better information, we are asking students to track their licensure process with the following tracking form which can be filled out and saved on your computer and emailed to us when complete. Since the timeline will actually depend on both the state in which you apply (State Board) and the National Association of Boards of Pharmacy (NABP), who's proceedures and fees may change independently of one another, there is significant variation.

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Where can I find a notary public? How do notaries operate?
Notaries public are available at banks, law offices, pharmacies, and most copy stores. Be sure to make an appointment with the notary to ensure that the person is available. Make sure that all parties who will be signing the document will be able to be available for the appointment. Ms. Urbanski in the Office of Academic Services (Room 420) is a notary public.

Specific rules need to be followed regarding the notarization of documents, especially for documents that are signed by more than one person. First and foremost, all parties signing the document and the document itself must be present in front of the notary. Second, each signee must provide the notary with two forms of ID that contain the individual's signature. At least one of the IDs needs to have a relatively recent photo of the bearer. Valid IDs include, but are not limited to, valid passports and driver's licenses. A notary at the University may also accept your current Rutgers University ID at his or her discretion. Third, a document may not be signed prior to visiting the notary; it must be signed in front of the notary.

Depending upon the document and the notary, a small fee for the service may be charged. Notary appointments will last ten to fifteen minutes.  Return to top

 


The Faculty and Staff at the Ernest Mario School of Pharmacy wish you every success in your personal and professional lives as you enter your chosen profession as a pharmacist! Congratulations!